Fundraiser Rules & Guidelines

Thank you for your interest in hosting a fundraising event or program to help raise funds for Robert Wood Johnson University Hospital (RWJUH) and or the Bristol-Myers Squibb Children’s Hospital (BMSCH).  As you are aware, the Hospital through its Foundation is strengthened by the strong philanthropic support it receives annually from good friends. 

As an initial step in planning a fundraising event to benefit RWJUH and or the BMSCH, we ask you to complete the Event Proposal Form describing the details of the event.  We ask for this information to ensure that the proposed event is consistent with our mission, vision and values, and to ensure that you are aware of potential needs and issues well in advance of the event.  We ask that the completed form be returned to the Foundation office at least 90 days prior to the proposed event.

NOTE:  Any expectation of a Robert Wood Johnson University Hospital or Bristol-Myers Squibb Children’s Hospital representative or medical clinician desired at the event should be disclosed on the original event proposal form.  If these individuals are invited guests or if there is a financial obligation for the event attendee, the obligation should be cited on the event form.

Please be aware that The RWJ University Hospital Foundation (RWJUHF) does not advance funds, provide donor lists, or solicit sponsorship revenue for third party fundraising events.  Also, RWJUHF cannot provide staff services for your event, or assist in ticket sales.  We are mentioning this here to avoid disappointment or misunderstanding regarding our ability to participate or play an active role in your activity. 

In addition, please note that under all circumstances the use of the Robert Wood Johnson University Hospital, Bristol-Myers Squibb Children’s Hospital representative and/or Foundation brand, logo or name requires written authorization from the Hospital marketing department or the Foundation office, and these offices reserve the right to review the use of any such material in promotions.  

Also, please note that in accordance with the New Jersey Attorney General’s charitable giving guidelines, organizations and individuals that support The RWJ University Hospital Foundation through such events must comply with the following:

  • Clearance must be received from RWJUF to conduct an event whose net proceeds come to the Hospital Foundation.  All net proceeds or a percentage thereof, from such an event to benefit the Hospital must come to The RWJ University Hospital Foundation.  The percentage of the anticipated dollar amount of the donation must be stated in advance.
  • If you are holding a raffle with your event, be aware that such an activity needs a special license and extra time to organize.  It is the responsibility of the person or persons organizing the event to obtain the necessary license and approvals needed.
  • It is also the responsibility of the person or persons organizing the event to obtain all applicable permits, licenses, and all insurance certificates that may be required for an event.
  • If you are planning to issue receipts for the charitable donation portion of your ticket price, this amount must be clearly identified and differentiated from the “fair market value” of the event.  Products or tangible items, such as the purchase of admission tickets, greens fees, and other goods, are not eligible as tax-deductible charitable donations.
  • The organization, community group or corporation is solely responsible for any state or local licensing, event permits, and when appropriate, must file a Commercial Co-venture Contract with The RWJ University Hospital Foundation and file it with the NJ Attorney General’s Office (AG).
  • Also in accordance with the AG’s charitable guidelines, we ask that all proceeds from your event be forwarded to The RWJ University Hospital Foundation within ninety (90) days following the event. 

Please make checks payable to the The RWJ University Hospital Foundation.

Click here for the Event Proposal Form (.pdf)

If you have questions or would like information about organizing a fundraising activity to benefit the Robert Wood Johnson University Hospital or the Bristol-Myers Squibb Children’s Hospital, please contact the Foundation Office at 732.937.8750.